PCF PEC Survey Sample File Will Be Ready on Monday, 9/13/21
folder_openSample Downloadcalendar_todayPosted September 7, 2021

Sample files for the 2021 PCF PEC Survey will be available Monday, September 13, 2021, for download on the PCF PECS website by survey vendors who have been authorized by one or more PCF practices to collect and submit survey data on their behalf.

PCF PEC Survey vendors will have until 11:59 PM Eastern Time (ET) on Thursday, September 16, 2021, to attest that they have a contract to administer the survey for each of the practices for which a sample is provided and have downloaded the sample file.

The PCF PECS website has a Downloading Sample Files Quick Link to walk vendors through the download process. To download the sample file, vendors should:

  • Log in to the PCF PECS website using their user credentials.
  • Under the "Data Submission" tab, choose the “Sample File Download” option.
  • Read and confirm that they agree to the attestation statement.
  • Click on the link to their sample file.

Vendors will receive an email notification on Monday, September 13th, with a link to the sample file and a password to open the encrypted file. Due to CMS rules regarding data security, only the registered vendor point of contact can receive this email notification. We are unable to include other vendor staff on this communication.

The sample file to be downloaded by the survey vendor will be a Microsoft Excel spreadsheet containing contact information (information needed to administer the survey) for each sampled patient. The sample patient variables contained in each sample file are listed in the example sample file that was posted to the PCF PECS website. If a survey vendor is authorized to administer the survey on behalf of multiple PCF practice sites, patient information for sampled patients from all of the PCF practice sites that have authorized the survey vendor will be included in one Excel file and will be sorted by Practice Site ID.

It is very important that vendors carefully review the sample file to verify that they have a sample for each practice with which they have a contract to administer the survey. Vendors must also review the file to make sure that a sample is NOT provided for a practice with which they do not have a contract. If a sample was provided for a practice with which a vendor does not have a contract, they must notify the PCF PECS Team via email within 24 hours. Please review Sections 4.5 and 4.6 of the Quality Assurance Guidelines for more information about sample file protocols for PCF PECS.

A Sample File Summary Report will be sent to each survey vendor via email message after the sample file is downloaded. This report will show the number of patients sampled for each practice that authorized the vendor to submit data on its behalf.

Vendors with questions should contact the PCF PECS Team via e-mail at or call 1-833-997-2715. Practices should contact PCF Support at or call 1-888-517-7753.