PCF PEC Survey Sample File Will Be Ready 9/9
folder_openSample Downloadcalendar_todayPosted September 1, 2022

Sample files for the Performance Year (PY) 2022 PCF PEC Survey will be available for download Friday, September 9, 2022, on the PCF PECS website by survey vendors who have been authorized by one or more PCF practices to collect and submit survey data on their behalf. 

The PCF PECS website has a Downloading Sample Files Quick Link to walk vendors through the download process. To download the sample file, vendors should: 

  • Log in to the PCF PECS website using their user credentials. 
  • Under the "Data Submission" tab, choose the “Sample File Download” option. 
  • Read and confirm that they agree to the attestation statement. 
  • Click on the link to their encrypted sample file. 

Vendors will receive an email notification on Friday, September 9th, with a password to open the encrypted file. Due to CMS rules regarding data security, only the registered vendor point of contact can receive this email notification. We are unable to include other vendor staff on this communication. 

The sample file to be downloaded by the survey vendor will be a Microsoft Excel spreadsheet containing contact information (information needed to administer the survey) for each sampled patient. The sample patient variables contained in each sample file are listed in the example sample file that was posted to the PCF PECS website. If a survey vendor is authorized to administer the survey on behalf of multiple PCF practice sites, patient information for sampled patients from all of the PCF practice sites that have authorized the survey vendor will be included in one Excel file and will be sorted by Practice Site ID. 

Please download and review an updated copy of your Survey Vendor Authorization Report. It is very important that vendors carefully review the sample file. 

Vendors must email the PCF PECS Team within 24 hours of downloading the sample file and attest that: 

  • They have downloaded the sample file. 
  • They have reviewed the sample file and compared it to their Vendor Authorization Report and their own records. 
  • The file contains sample for each practice with which they have a contract to administer the survey in PY 2022. 
  • The file does not contain sample for any practice with which they do not have a current contract. 

Please review Sections 4.5 and 4.6 of the Quality Assurance Guidelines for more information about sample file protocols for PCF PECS. 

A Sample File Summary Report will be sent to each survey vendor via email message after the sample file is downloaded. This report will show the number of patients sampled for each practice that authorized the vendor to submit data on its behalf. 

Vendors with questions should contact the PCF PECS Team via e-mail at or call 1-833-997-2715. Practices should contact PCF Support at or call 1-888-517-7753.